Istocescu&Vintilă offers support for attracting funding made available at European and national level, gathering a mix of technical specialists in accessing of EU structural funds & national public funds, public procurement experienced lawyers and financial advisors.
We aim to offer customized solutions to stand to the needs of our clients, at every stage of financing phase, as follows:
Find calls for funding
- Customized information letter identifying open and upcoming calls for EU structural funding proposals or national public/private funds
- Identify needs and opportunities for funding recipients, identification, description and clarifying of particular condition (technical, financial, executorial, legal, general partnership) to be accomplished in view of recipient eligibility or in relation with the funding requirements
- Technical and legal customized support for clarification of the legal, fiscal and financial provision incidental for the deployment of the envisaged idea
Verification, drafting and submission of funding application forms for recipients
- Recipient eligibility verification and project idea
- Drafting, tracking and integration of the estimated budget for the recipient and partners along with the correspondent budget performance timeline
- Drafting of the grant request in consideration of the application forms required by the management authority or intermediary
- Drafting of the addendums to the application form, such as cost benefit analysis, technical studies, feasibility studies, annual acquisition plan, framing of the expenses into costs’ categories, medium and long term financial forecasts, technical offers for legitimation of the costs assigned for the individual equipment or services to be acquired by the recipient etc
- Authorization and certification necessary support for the filling of the grant request/application form
- Submission of the funding application, up-loading of the necessary information and documentation within the software applications designated for the submission of the projects, assistance support for up-loading the submission, observing the specificity of the call and the solicitors’ requirements
- Tracking of the progression of the funding application’, scanning and assessment up to the issuance of the acknowledgement document by the responsible management authority
- Providing assistance in response to clarifications, appeals, intimations towards the responsible management authority or other competent agency in relation with the funding application
Assistance for the execution of the financing agreements and the accomplishment of associated formalities
- Acquiring of the permits, documentation and certification required by the sponsor
- Up-dating of the profiles of the application form and related budget forecast, in accordance with the recommendations and requirements of the financing authorities
- Preparation of the specific appendix to the application form anexelor
- Clarification of the parameters in relation with the procurement planning and drafting of the procurement planning
- Financial forecast (scheduling of the reimbursement applications, pre-finance applications, payment applications)
- Clarification, inventory and planning of the HR factor necessary for the deployment of the project, inclusively in terms of distinguishing proficiency of the designated professional
- Up-loading of the documents and information necessary for the conclusion or challenge of the financing agreement within the software applications
- Identification of appropriate technical staff or project manager specialist for supplementing of the team assigned for the deployment of the project
- Legal representation in front of the financing authority for claims and disputes arising out contentiously with the financing authority in connection with the signing of the financing agreement
Project management or management support activities
- Assistance and permanent/recurring supervision for project implementation:
- – Drafting, up-dating and tracking of internal management proceedings
- – Assistance offered to the project management team for the conclusion of the initial timeline of the activities and tracking of the deployment traffic chart
- – Providing logistic support for the preparation and submission of the addendums and notices for the project implementation or challenging of the application form and tracking of the application up to clearance
- – Interim and final reporting
- – Consulting and technical assistance for procurement, preparation of tender documentation, providing support during implementation of the procurement proceedings, (publishing notice of intention, ad assigning, invites of participation, response to clarifications), legal representation in disputes in connection with procurement proceedings
- – Application for reimbursement or recurrent payment applications, validation of the technical-financing reports compiled by the management team, to be submitted within the reimbursement applications
- – Guidance and information as regards the applicable legal frame, templates package, up-dated guidelines issued by the responsible authority, applicable for the implementation of the project or legitimation of the activities and costs of the project
- – Short term and on the dot outsourcing of personnel assigned to pointwise activities, such as formation of tender documentation, letters of advice, authorisations, legal support for drafting of the reimbursement request
- – Recurring tracking of objectives and results of the project, recommendation for remedial measures for achieving the performance level
- – Representation in front of the financing authority and other competent agency or control/auditing committee
- – Any other activities for granting the implementation of the project and securing the legal and financial interest of the recipients
- – Post-implementation support for the accomplishment of the transfer of the property rights or possession over the assets and equipment acquired for the implementation of the project among partners, submission of the final reimbursement application and its appendix, clarification of the function and obligation of the recipient and partners as regards the sustainability substance of the project
- – Post-implementation legal assistance and representation, in court or through the agency of particular legal proceedings, for the recovering of the amounts or related rights arising out within the project implementation, contentiously to the financial authority, partners, suppliers of goods and services
