Software Asset Management/SAM - Istocescu & Vintila

With the continuous expansion of the Corporate IT ecosystem, managing the related costs and risks became a priority for companies around the world. Software licenses are a significant part of the IT cost and through our partnership with license management experts we provide specialized advice and services to customers, to better manage and optimise their software license spend and reduce risks, such as audits from the software vendors or the BSA (Business Software Alliance).

SAM Maturity Level and Risks Assessment

High level analysis of the contractual documents and agreements signed with selected software publishers to determine the usage rights and restrictions
High level deployment and usage analysis to identify and document how the selected software programs are installed, configured and used
Comparison of the contractual right vs. the actual deployment of the software programs, to highlight risks coming from the improper configuration and usage
Expert advice into how to remediate compliance issues or optimize the software deployment and reduce cost
SAM Maturity Level Assessment, used to highlight the current level of SAM maturity and provide suggestions to improve governance and increase the proficiency related to managing software licenses

SAM Full Assessment

Complete gathering and analysis of the contractual documents, agreements, renewals, etc. signed with selected software vendors to create a detailed entitlements report, showing the software programs, metrics and quantities available to be used, as well as highlighting the applicable rules and limitations related to them
Specific technical data gathering from the customer IT infrastructure and analysis of software deployment evidences to determine the usage values of the various software programs
Applying licensing rules and policies to determine gaps and incompliance situations, such as over-usage (over-deployment) of licenses, improper configuration, breach in contractual limitations, etc
Practical advice to solve incompliance situations and remediate outstanding issues.
Suggestions to optimize software deployment and configuration, in order to save license costs or reduce the annual support and maintenance fees

Software Publisher Negotiation Services

Advice in negotiating new software purchases or maintenance renewals, by leveraging more than 10 years of experience in working with contracts from major vendors, such as Oracle, IBM, Microsoft and others
Support in negotiating custom contracts and clauses, benefiting the customer
Building a support and maintenance reduction strategy and advice in negotiating the terms with the software publishers

Audit Preparation and Defence Services

Fast defence strategy building for customers already under audit from software publishers or BSA, based on customer contractual rights and obligations
Preparation of deployment report and optimisation of usage before a software audit
Preparation of communication strategy and data sharing strategy for software audit
Support in negotiating with vendors, during the software audit

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SAM Maturity Level and Risks Assessment

SAM Full Assessment

Software Publisher Negotiation Services

Audit Preparation and Defence Services

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Cezar Miron

Mihaela Vintilă

Aurelian Ionescu